Academic Endorsement Procedure
Beginning on Monday, April 17, 2006 the LA DOE will start accepting six new data elements for Official Transcripts. These new data elements will be required for the next STS transmission on June 15, 2006. Two of the new fields are listed below:
Academic Endorsement
A1 - Academic Endorsement with senior project
A2 - Academic Endorsement with 1 unit AP course
A3 - Academic Endorsement with 1 IB course
A4 - Academic Endorsement with 3 units non-remedial articulated college credit in core area
Career/Tech Endorsement
B1 - Career/Tech Endorsement with BESE approved industry-based certificate
B2 - Career/Tech Endorsement with 3 college hours in career tech area that articulate to post-secondary institution
LEAs who submit STS through JPAMS must enter the Academic and Career/Tech Endorsement into JPAMS. We have two solutions in place to easily enter this data.
Solution one: Enter data per student
Open JPAMS and double left click on “Student Master”
In the setup box ensure parameters are correct and click on “Ok”
Select the desired student by clicking on the “Find” button on the lower left hand side of the screen
Select the “VOC 1” tab at the bottom of the screen
Single left click the “Diploma Endorsement” field
In the window that pops up you may select one endorsement or multiple endorsements by “Ctrl” left clicking a endorsement. Once you have selected all endorsements single left click on the “X” in the upper right corner of the screen.
Now click on the “Save” button on the bottom of the screen and you are done.
Solution two: Fast load students with the same endorsements
Open Jpams and double left click on “Transcripts”
Select the option to open the “Transcripts Workstation”
Single left click on the “Transcripts” menu and select the “Transcripts Workstation”
In the Setup Box ensure the following information is correct:
District
School
School Year
Grade Range
Then click on “OK”
Click on the “VEDS” button on the lower left side of the screen
Verify the Setup Box information (It should be the same from the previous setup box) and click on “OK”
Single left click on the “VOC1” column of the first student you are updating
This student is going to be the template. You will set this students information up to load into other students
In the window that pops up single left click on the “Diploma Endorsements” field
A window will pop up displaying all available endorsements
You may choose multiple endorsements by holding down the “CTRL” key and single left clicking an item with the mouse.
Once all endorsements are selected click on the “X” in the upper right hand corner of the window
Click on the “Save” Button. Once save is complete click on “Exit”
Now select all the students that have matching endorsements by single left clicking on the box in the “Select” column next to the students name
It does not matter you select the template student or not. It will copy the information you saved from the template student to the selected students. So if you did select the template student you would rewrite it with the same information that you saved to it. Doesn’t change anything.
Once all desired students are selected single left click on the “Fast Load” button at the bottom of the screen
Click on “Yes’ to start fast load and “Ok” when it is complete
Jpams will prompt you if a student has a vocational record so that you can determine if you want to overlay academic endorsement, all vocational fields or skip updating this record.
The vocational fields that are updated are: Has Portfolio, Completed 6 or more Career Awareness Activities, Created 5-year Education Plan, Updated Five Year Education Plan, Diploma Endorsements, the 4 Clusters, 4 Concentrations, 4 Program Types, 4 Local/Industrial Fields, as well as the fields located in the Students Survey section